Colorado Congress of Foreign Language Teachers
Granted non-profit exemption 2001
The name of the organization shall be: COLORADO CONGRESS OF
FOREIGN LANGUAGE TEACHERS, INC.
The Colorado Congress of Foreign Language Teachers is a
constituent of the American Council on the Teaching of Foreign
Languages (ACTFL) and an affiliate of the Southwest Conference on
Language Teaching (SWCOLT) and the Central States Conference on the
Teaching of Foreign Languages (CSC).
The purpose of this organization shall be for the advancement of
the study and teaching of foreign languages in the schools, colleges
and universities of the State of Colorado. In furthering the
achievement of such purpose, this organization shall:
1) Promote the highest standards of excellence through annual
conferences bringing a forum for teachers on the most current issues
in the teaching of foreign languages.
2) Provide the membership with the knowledge, skills, and
understanding to promote the highest standards for competency among
foreign language learners in the elementary, secondary, and
3) Foster a means of inspiring broad cross-cultural understanding
among students enrolled in the foreign languages.
4) Join with affiliate organizations at state, regional and
national levels in promoting foreign language study.
There shall be six categories of membership:
1) Regular Membership will be open to all persons associated with
the teaching of foreign languages at all levels of instruction and to
friends of foreign languages.
2) First-year Teacher Membership will be open to all persons in
their first year of foreign language teaching at any level of
3) Student Membership will be open to graduate and undergraduate
students in the foreign languages.
4) Joint Membership will be open to two or more persons residing
in the same household who are associated with the teaching of foreign
5) Retired Membership will be open to persons having retired from
the teaching of foreign languages.
6) Patron Membership will be open to persons associated with the
teaching of foreign languages and to friends of foreign languages who
offer sustaining support for the organization.
Section 1 -- The schedule of dues for the categories of membership
shown in Article IV shall be:
1) Professional Membership $ 40.00 per year
2) First-year Teacher Membership $ 30.00 per year
3) Student Membership $ 20.00 per year
4) Retired Membership $ 30.00 per year
Section 2 -- The period of annual membership shall be for
twelve months from enrollment date.
The elected officers of CCFLT shall be a President, a
President-Elect and a Past President. An Executive Secretary shall be
appointed by the President in consultation with the Board of
Directors. The Executive Secretary shall serve in an ex-officio
Duties of the Officers
The President will convene and preside at all CCFLT meetings and
at all meetings of the Board of Directors. The President shall be the
executive officer of the corporation during the term of office. The
President shall appoint such committees as deemed necessary or as
instructed by the membership.
The President-elect shall perform the functions of the President
in the event that the President is unable to do so and shall
otherwise carry out such duties as assigned by the President.
The Past President shall remain on the Executive Board following
the term as president and shall carry out such duties as assigned by
The Executive Secretary shall keep the minutes of the general
membership meetings and the minutes of the Board of Directors'
meetings and shall be the registered agent of the corporation during
the term of office. The Executive Secretary shall keep an up-to-date
database of members and potential members, maintain financial
records, establish a budget, and see to the collection of dues and
disbursement of funds at the direction of the President. In addition,
the Executive Secretary shall see to the annual filing of federal
form 990 and biannual filing of the corporate report with the State
Term of Office
The term of office for the President, President-elect and Past
President shall be one year.
Board of Directors
The Board of Directors shall be composed of the following members
to be elected by the general membership for a two-year term of
office. There will be a distribution of membership on the Board as
Eight members of the Board will represent and be elected from the
elementary and secondary school membership.
Two members of the Board will represent and be elected from the
college and university membership.
Two members of the Board will represent and be elected from the
membership at large.
The CCFLT Web site and the CCFLT Newsletter
shall be appointed by the President and shall serve as non-voting
members of the Board.
In the event that a Board member is unable to fulfill a term, the
President, with the approval of the Board, shall appoint an
individual from the membership to complete the term.
In the event that one of the officers is unable to fulfill a term,
the remaining officers, with the approval of the board, shall appoint
an individual from the membership to complete the term. The general
membership will vote to ratify this appointment at the next business
Section 2 --
The Board of Directors shall be the policymaking body of the
Colorado Congress of Foreign Language Teachers, Inc.
The Board of Directors and officers shall meet at least twice in
each calendar year or as deemed necessary by the President and the
Board. Other special meetings of the Board of Directors may be
called by the President. All meetings will be conducted according to
Robert's Rules of Order.
The official publications of the Colorado Congress of Foreign
Language Teachers, Inc., shall be the CCFLT Web site and the
CCFLT Newsletter. The Newsletter shall be published four times a
The Board of Directors shall be responsible for initiating and
administering the annual elections. The Board of Directors shall
appoint a nominating committee consisting of at least three persons
who shall solicit and receive nominations of persons eligible to
succeed outgoing officers and directors.
Members in good standing as defined in Article IV shall be
eligible for nomination for election as officers or members of the
Board of Directors. Members may be nominated for only one position.
The nominating committee shall present the slate of candidates at the
annual spring conference.
Members in good standing as defined in Article IV shall have the
privilege of voting. Candidates presented at the annual spring
conference shall be elected by secret ballot at the spring conference
or by mail and shall take office effective July.
Candidates shall be duly elected on the basis of a simple majority
of the voting membership.
Meeting of Members
There shall be a business meeting of the general membership in the
fall and or spring of each year, as needed. All meetings will be
conducted according to Robert's Rules of Order.
Special meetings of the membership may be called by the President
at any time.
The date, place and time scheduled for any meeting of the members
shall be published in a general mailing to the membership not less
than thirty (30) nor more than forty (40) days before the date of
Contracts, Checks, Deposits, and Funds
The Board of Directors may authorize any officer or officers or
agent or agents of the corporation to enter into any contract or to
execute and deliver any instrument in the name of and on behalf of
the corporation. Such authority may be general or confined to specific instances.
Checks and Drafts
All checks, drafts, and other orders for payment of money, notes,
or other evidence of indebtedness issued in the name of the
corporation shall be signed by an officer or officers, agent or
agents of the corporation and in such manner as shall from time to
time be determined by resolution of the Board of Directors. Unless
otherwise directed, financial and other business endeavors shall be
signed by the Executive Secretary.
All funds of the corporation shall be deposited in timely manner
to the credit of the corporation in such banks, trust companies, or
other depositories as the Board of Directors may select.
The Board of Directors may accept on behalf of the corporation any
contribution, gift, bequest, or device for the general purposes or
for any specific purpose, such as scholarships, of the
The fiscal year of this corporation shall begin on the first day
of July and end on the last day of June each year.
The Board of Directors shall provide a corporate seal which shall
be in the form of a circle and shall have inscribed thereon the name
of the corporation.
Amendments to the By-Laws
These By-Laws may be altered, amended, or repealed, and new
By-Laws may be adopted. This action may be taken at any regular
meeting or at any special meeting or by mail ballot provided that at
least thirty (30) days' written notice be given to the membership of
the intention to alter, amend, repeal, or adopt new By-Laws at such
meeting. These By-Laws may be altered, amended, or repealed by
two-thirds (2/3) of the membership present at any regular or special
meeting or by two-thirds (2/3) of those responding to a mail
| Revised March 13, 1972
| Revised March 5, 1983
| Revised November 3, 1984
| Revised November 8, 1986
|Revised November 3, 1990
|Revised October 12, 1996
|Revised October 17, 1998
|Revised October 14, 2000
Revised October 13, 2001
Revised February 21, 2004
|Revised October 29, 2010
|Revised August 25, 2012