Standing
Committees:
Articulation
Committee: Facilitates and maintains articulation
for K-Post-secondary levels.
CCFLT
Leadership Committee: Identifies potential leaders
in Foreign Language education in Colorado.
Elementary
Connections Committee: Promotes early language
learning activities through reports on FLES programs
and methodology.
Evaluations
Committee: Prepares, administers, and compiles
evaluation results at conferences.
Foreign
Language Awareness and Advocacy Committee: Monitors
and reports to the Board on legislative activities
at state, regional and national levels.
Advocate
for K-Post-Secondary: Represents CCFLT at JNCL-NCLS
meetings.
Grants
and Awards Committee: Facilitates the grant
process by promoting grants, reading applications,
judging essay and video contest winners and various
grants and awards winners, and making recommendations
to the Board.
Linguafest
Committee: Organizes and facilitates the annual
immersion weekend for teachers. Chooses program,
date, location and workshop presenters for all three
languages.
Newsletter:
The Editor works with the entire Board in publishing
a quarterly newsletter.
Nominations
Committee: Seeks candidates for Board membership
from among members. Organizes and facilitates voting
process.
Outreach
Committee: Conducts a needs assessment, surveys
and workshops in Colorado. Sets up preliminary meetings
to discuss topics, dates, costs, meeting places,
and subsequently matches speakers with requested
needs.
PEALS:
The Editor works with the entire Board in publishing
a biannual journal.
Public
Relations and Promotions Committee: Puts CCFLT
in the spotlight through promotional contests and
Medias links with outside organizations at the local,
regional and national level.
VIP
Committee: An ambassador for CCFLT, the VIP
Chair serves as a link between CCFLT and guest speakers,
important contacts and professional organizations.
Website
Committee: Maintains and updates the CCFLT Website
for CCFLT members and the public at large.
Conference Committees:
Audio
Visuals Committee: Provides all technological
equipment and assistance.
Entertainment
Committee: Handles all aspects of the entertainment
for the Spring Conference.
Exhibits
Committee: Organizes the exhibition space and
recruits exhibitors.
Hospitality
Committee: Provides materials and volunteers
from the conference host city in order to make CCFLT
members feel at home during conferences.
Registration
Committee: Handles all aspects of the registration
process for members.
Session
Hosts Committee: Recruits and schedules session
hosts to work the Conference. Facilitates evaluation
process of workshops and small group sessions.
Student
Monitors: Recruits and schedules students to
work the Spring Conference.
STANDING COMMITTEE RESPONSIBILITIES
Articulation Committee:
1.
Facilitate and maintain articulation for K-Post-secondary
levels.
2.
Prepare surveys at all levels for input, concerns,
and ideas.
3.
Arrange and facilitate session at Spring Conference.
4.
Write or obtain articles for Newsletter/PEALS regarding
articulation.
5.
Submit final report to the President.
Evaluations Committee:
1.
Prepare evaluation forms for conferences. Maintain
previous forms and notebook results. Suggest possible
form changes to board prior to conferences for corrections,
additions, etc.
2.
Make arrangements for form disbursement/completion
at conferences. Supply a "dmpbox'1at conferences
for conference evaluation form. Prepare packets
for session hosts regarding individual session evaluations.
3.
Compile results.
4.
Report conference evaluation results at the Board
meeting following the conference.
5.
Determine "Best of Colorado" from evaluation
results and submit to the Board meeting following
the conference.
6.
Submit final report to the President.
Foreign Language Awaremenss
& Advocacy Committee:
1.
Keep informed of political issues that affect language
education at the local, state and national levels.
2.
Identify specific issues that CCFLT should address.
Identify how language education is affected by specific
policy discussions and decisions.
3.
Identify specific points in the decision-making
process where advocacy efforts will have the greatest
impact, and identify persons in those positions.
4.
Report to the Board and continue to represent the
Board as necessary.
5.
Inform other teachers via the CCFLT Board, the newsletter
and PEALS.
6.
Be available to speak to parents, educators, administrators,
lawmakers, and the business and professional community
promoting foreign language.
7.
Train other CCFLT members in advocacy methods.
8.
Send a representative on a rotating basis to JNCL-NCLIS.
9.
Submit final report to the President.
Grants Committee:
1.
Promote grants.
2.
Solicit grant applicants.
3.
Select colleagues to help read, grade and make recommendations
to the Board.
4.
Conduct Board discussion and vote for grant winners.
5.
Write an article for the Newsletter announcing the
winners.
6.
Send thank-you notes to all who applied but did
not receive the grant.
7.
Send note of congratulations to grant winners.
8.
Engrave winners names on CCFLT GRANT PLAQUES to
be on display at all conferences.
9.
Submit final report to the President.
Awards Committee:
1.
Promote and solicit nominations of awards (state,
regional, and national levels).
2.
Receive nomination packets from Ex. Secretary.
3.
Committee reads and selects recipients.
4.
Select colleagues to help.
5.
Write article for Newsletter on Award Winners.
6.
Submit final report to the President.
Nomination Committee:
1.
In August/September ask for nominations from the
Board and/or solicit possible nominees.
2.
In September/October call CCFLT members to run on
the Board.
3.
In October present slate to the Board.
4.
In November obtain resumes from all candidates for
Newsletter and send to the editor.
5.
In December/January prepare ballots, send reminder
letter to candidates.
6.
Prepare and display Candidate "PHOTO BOARD"
at the Spring Conference.
7.
Count ballots and report results at the Board meeting
following the Spring Conference.
8.
Write article announcing winners for the Newsletter
after results have been announced at the Board meeting.
9.
Send letter to all winners.
10.
Submit final report to the President.
PR/Publicity Committee:
1.
Arrange for news (paper & TV) coverage of CCFLT
Conferences, and of other events to promote CCFLT.
2.
Do promotional contests (buttons, posters, T-shirts,
Spring Conference Program cover page, etc.). Send
thank-you letters to winners and press release for
their school news-paper.
3.
Do press releases about our activities for CSC,
SWCOLT, & ACTFL publications.
4.
Supervise the production of our CCFLT Membership
Brochure.
5.
Submit final report to the President.
CONFERENCE COMMITTEE RESPONSIBILITIES
Audio
Visuals Committee:
1.
Determine AV needs.
2.
Coordinate all AV needs.
3.
Know how to operate all equipment requested.
4.
Recruit volunteers.
5.
Set work schedule for committee.
6.
Research various sources of equipment (if we contract
out for this equipment, please get prior approval
from the Board).
7.
Check on insurance requirements if school districts
provide the equipment.
8.
Arrange for transportation of equipment.
9.
Label all borrowed equipment for identification
as to owner.
10.
Arrange AV room/center at the convention site with
the President. The room must be locked and/or covered
by committee members at all times.
11.
Arrange for extra equipment: extra bulbs, etc.
12.
Create a master schedule of AV equipment with the
President. Keep a copy in the AV center.
13.
Be available the entire conference to oversee equipment.
It is a very demanding task. Before each session/workshop
check: equipment, cords, and move equipment as needed
to each room.
Exhibits
Committee:
1.
Make exhibit hall map.
2.
Purchase or solicit welcome gifts, print: "Raffle
Contributor", "Sponsor", and thank-you
signs, as well as signs with names of company.
3.
Set-up day: be there early to help, make sure tables
are where they should be, place the goodies, thank-you
note and exhibitor company name, and nametags on
the table, as well as conference program and other
information.
4.
Cruise the exhibit hall. Be available at all times.
5.
Collect Raffle items.
6.
Oversee the tear-down.
7.
Personally invite exhibitors to return.
8.
Submit all expenses & receipts to Ex. Secretary.
9.
Submit final report to the President.
Hospitality Committee:
1.
Recruit volunteers from the city in which the conference
will be held.
2.
Contact local restaurants and make arrangements
for Ethnic Dinners.
3.
Set-up and decorate Hospitality table at conference.
4.
Solicit area map.
5.
Arrange for message board, job bulletin board, &
electronic message board.
6.
Have supply kit available at table.
7.
Staff table if necessary.
8.
Dismantle table.
9.
Make restaurant guide of area.
10.
Submit all expenses and receipts to Ex. Secretary.
11.
Submit final report to the President.
Registration Committee:
1.
Executive Secretary will train all Board Members
to serve on this committee.
2.
All Board Members will work shift during the conference.
3.
Assist Ex. Secretary with member conference registration.
4.
This job requires infinite patience and a sense
of humor.
5.
Enjoy!!! This is a great time to interact with colleagues
and for Board Members to be visible.
6.
Submit final report to the President.
Session Host Committee:
1.
Recruit volunteers from the city in which the conference
will be held in December/January.
2.
Schedule session hosts to work the conference.
3.
Mail session host schedule to session hosts and
Newsletter Editor.
4.
Prepare packet to be in session host registration
packet: Responsibilities; Thank-you note; Postcard
with information on the presenter.
5.
Submit all expenses & receipts to Ex. Secretary.
6.
Submit final report to the President.
Student Monitors Committee:
1.
Select student monitors from the city in which the
conference will be held.
2.
Send letters to students with a list of responsibilities.
3.
Create tags/buttons/or ribbons to identify student
monitors.
4.
Train all student volunteers.
5.
Prepare student volunteer schedule.
6.
Solicit free lunch and other incentives for students.
7.
Set student dress code.
8.
Copy hotel map for students.
9.
Send thank-you notes.
8.
Prepare student monitor certificates and hand out
to volunteers.
9.
Create tags/buttons/or ribbons to identify student
monitors.
10.
Submit all expenses & receipts to Ex. Secretary.
11.
Submit final report to the President.
VIP Committee (Executive
Board):
1.
Contact speaker/workshop presenter.
2.
Introduce speaker(s)/workshop presenter at the conference.
3.
Make arrangements for speaker/presenter transportation
if necessary.
4.
Assist speaker/workshop presenter throughout the
conference, provide for the before, during, and
after comfort of our guests.
5.
Purchase gift (approx. $12) for speaker/workshop
presenter.
6.
Send thank you letter to speaker/presenter.
7.
Send letter to supervisor if appropriate.
8.
Invite workshop presenter/speaker to lunch (include
President) if conference does not have official
luncheon.
9.
In January after Award Winners have been selected,
write a letter to supervisor, send a press release
to the local paper, and copies to the winners.
10.
Enjoy!! You are the official ambassador of CCFLT.
11.
Submit all expenses & receipts to Ex. Secretary
12.
Submit final report to the President.
