CCFLT

* Foreign Language Awareness and Advocacy Committee: Monitors and reports to the Board on legislative activities at state, regional and national levels.

* Advocates for K-Post-secondary foreign language instruction. Represents CCFLT at JNCL-NCLS meetings.

* Grants and Awards Committee: Facilitates the grant process by promoting grants, reading applications, judging essay and video contest winners and various grants and awards winners, and making recommendations to the Board.

* Linguafest Committee: Organizes and facilitates the annual immersion weekend for teachers. Chooses program, date, location and workshop presenters for all three languages.

* 100% Membership Committee: Promotes membership in our outstanding organization! Activities include advertising CCFLT benefits, maintaining and displaying MEMBERSHIP MAP and 100% MEMBERSHIP program.

* Newsletter: The Editor works with the entire Board in publishing a quarterly newsletter.

* Nominations Committee: Seeks candidates for Board membership from among members. Organizes and facilitates voting process.

Outreach Committee: Conducts a needs assessment, surveys and workshops in Colorado. Sets up preliminary meetings to discuss topics, dates, costs, meeting places, and subsequently matches speakers with requested needs.

* PEALS: The Editor works with the entire Board in publishing a biannual journal.

* Public Relations and Promotions Committee: Puts CCFLT in the spotlight through promotional contests and Medias links with outside organizations at the local, regional and national level.

* VIP Committee: An ambassador for CCFLT, the VIP Chair serves as a link between CCFLT and guest speakers, important contacts and professional organizations.

* Website Committee: Maintains and updates the CCFLT Website for CCFLT members and the public at large.

Conference Committees:

* Audio Visuals Committee: Provides all technological equipment and assistance.

* Conference Program Committee: Handles all aspects of the general program.

* Entertainment Committee: Handles all aspects of the entertainment for the Spring Conference.

* Exhibits Committee: Organizes the exhibition space and recruits exhibitors.

* Hospitality Committee: Provides materials and volunteers from the conference host city in order to make CCFLT members feel at home during conferences.

* Registration Committee: Handles all aspects of the registration process for members.

* Session Hosts Committee: Recruits and schedules session hosts to work the Conference. Facilitates evaluation process of workshops and small group sessions.

* Site Selection Committee: Selects the site for the Spring Conference site.

* Student Monitors: Recruits and schedules students to work the Spring Conference.

STANDING COMMITTEE RESPONSIBILITIES

Articulation Committee:

1. Facilitate and maintain articulation for K-Post-secondary levels.

2. Prepare surveys at all levels for input, concerns, and ideas.

3. Arrange and facilitate session at Spring Conference.

4. Write or obtain articles for Newsletter/PEALS regarding articulation.

5. Submit final report to the President.

Evaluations Committee:

1. Prepare evaluation forms for conferences. Maintain previous forms and notebook results. Suggest possible form changes to board prior to conferences for corrections, additions, etc.

2. Make arrangements for form disbursement/completion at conferences. Supply a "dmpbox'1at conferences for conference evaluation form. Prepare packets for session hosts regarding individual session evaluations.

3. Compile results.

4. Report conference evaluation results at the Board meeting following the conference.

5. Determine "Best of Colorado" from evaluation results and submit to the Board meeting following the conference.

6. Submit final report to the President.

Foreign Language Awaremenss & Advocacy Committee:

1. Keep informed of political issues that affect language education at the local, state and national levels.

2. Identify specific issues that CCFLT should address. Identify how language education is affected by specific policy discussions and decisions.

3. Identify specific points in the decision-making process where advocacy efforts will have the greatest impact, and identify persons in those positions.

4. Report to the Board and continue to represent the Board as necessary.

5. Inform other teachers via the CCFLT Board, the newsletter and PEALS.

6. Be available to speak to parents, educators, administrators, lawmakers, and the business and professional community promoting foreign language.

7. Train other CCFLT members in advocacy methods.

8. Send a representative on a rotating basis to JNCL-NCLIS.

9. Submit final report to the President.

Grants Committee:

1. Promote grants.

2. Solicit grant applicants.

3. Select colleagues to help read, grade and make recommendations to the Board.

4. Conduct Board discussion and vote for grant winners.

5. Write an article for the Newsletter announcing the winners.

6. Send thank-you notes to all who applied but did not receive the grant.

7. Send note of congratulations to grant winners.

8. Engrave winners names on CCFLT GRANT PLAQUES to be on display at all conferences.

9. Submit final report to the President.

Awards Committee:

1. Promote and solicit nominations of awards (state, regional, and national levels).

2. Receive nomination packets from Ex. Secretary.

3. Committee reads and selects recipients.

4. Select colleagues to help.

5. Write article for Newsletter on Award Winners.

6. Submit final report to the President.

100% Membership Committee

1. Solicit new CCFLT members.

2. Work with Ex. Secretary to send information to new members.

3. Set a goal for the year (example: concentrate on particular area of state, particular level etc.) with your committee.

4. Send membership brochures to school districts and universities.

5. Maintain and display MEMBERSHIP MAP at all conferences.

6. Maintain and display 100% MEMBERSHIP PLAQUE at all conferences.

7. Write articles for the Newsletter soliciting membership for the 100% CLUB. PROMOTE 100% MEMBERSHIP CLUB.

8. Frame 100% MEMBERSHIP CERTIFICATE for winners and present to school district representative at the Spring Conference Awards Luncheon.

9. Send invitations to district winners to be present to accept certificate. Contact Ex. Secretary with numbers for luncheon.

10. Submit final report to the President.

Linguafest Committee:

1. Decide on Linguafest date with the Board at a Spring Meeting.

2. Decide on location (by end of May at latest) & try to include site visit.

3. Sign contract and send copy to Betsy. If deposit is requested make arrangements with Ex. Secretary.

4. Arrange for workshop presenters for all three languages (Spanish, French, and German).

5. Write article to be published in next Newsletter (prior to Linguafest).

6. Compile Linguafest Flyer and Registration form and mail to all members at least two months prior to date of conference. Keep all receipts.

7 As responses come in - arrange roommates according to languages. Keep in mind gender and couples.

8. Send follow-up letter to all attendees telling them about check-in procedures and the schedule. Keep all receipts.

9. Double check with presenters as to time needed for their presentation.

10. Write Linguafest Conference Schedule and make copies for all registrants.

11. Plan for coffee at registration. Plan for other snacks and meals, either as part of the registration fee or extra cost to the participants. Purchase these and keep all receipts.

12. Prepare Evaluation Forms in order to give these at the end of the conference.

13. Arrange CDE Credit with your district.

14. Arrive well in advance of Linguafest. (Night before is greatly suggested)

15. Oversee all activities. Keep in mind that this is all done in your specific target language.

16. Arrange for Honoraria checks from the Ex. Secretary.

17. Send Thank You notes to presenters.

18. Submit final report to the President.

Nomination Committee:

1. In August/September ask for nominations from the Board and/or solicit possible nominees.

2. In September/October call CCFLT members to run on the Board.

3. In October present slate to the Board.

4. In November obtain resumes from all candidates for Newsletter and send to the editor.

5. In December/January prepare ballots, send reminder letter to candidates.

6. Prepare and display Candidate "PHOTO BOARD" at the Spring Conference.

7. Count ballots and report results at the Board meeting following the Spring Conference.

8. Write article announcing winners for the Newsletter after results have been announced at the Board meeting.

9. Send letter to all winners.

10. Submit final report to the President.

PR/Publicity Committee:

1. Arrange for news (paper & TV) coverage of CCFLT Conferences, and of other events to promote CCFLT.

2. Do promotional contests (buttons, posters, T-shirts, Spring Conference Program cover page, etc.). Send thank-you letters to winners and press release for their school news-paper.

3. Do press releases about our activities for CSC, SWCOLT, & ACTFL publications.

4. Supervise the production of our CCFLT Membership Brochure.

5. Submit final report to the President.

CONFERENCE COMMITTEE RESPONSIBILITIES

Audio Visuals Committee:

1. Determine AV needs.

2. Coordinate all AV needs.

3. Know how to operate all equipment requested.

4. Recruit volunteers.

5. Set work schedule for committee.

6. Research various sources of equipment (if we contract out for this equipment, please get prior approval from the Board).

7. Check on insurance requirements if school districts provide the equipment.

8. Arrange for transportation of equipment.

9. Label all borrowed equipment for identification as to owner.

10. Arrange AV room/center at the convention site with the President. The room must be locked and/or covered by committee members at all times.

11. Arrange for extra equipment: extra bulbs, etc.

12. Create a master schedule of AV equipment with the President. Keep a copy in the AV center.

13. Be available the entire conference to oversee equipment. It is a very demanding task. Before each session/workshop check: equipment, cords, and move equipment as needed to each room.

14. Make exhibit hall map.

15. Purchase or solicit welcome gifts, print: "Raffle Contributor", "Sponsor", and thank-you signs, as well as signs with names of company.

16. Set-up day: be there early to help, make sure tables are where they should be, place the goodies, thank-you note and exhibitor company name, and nametags on the table, as well as conference program and other information.

17. Cruise the exhibit hall. Be available at all times.

18. Collect Raffle items.

19. Oversee the tear-down.

20. Personally invite exhibitors to return.

21. Submit all expenses & receipts to Ex. Secretary.

22. Submit final report to the President.

Hospitality Committee:

1. Recruit volunteers from the city in which the conference will be held.

2. Contact local restaurants and make arrangements for Ethnic Dinners.

3. Set-up and decorate Hospitality table at conference.

4. Solicit area map.

5. Arrange for message board, job bulletin board, & electronic message board.

6. Have supply kit available at table.

7. Staff table if necessary.

8. Dismantle table.

9. Make restaurant guide of area.

10. Submit all expenses and receipts to Ex. Secretary.

11. Submit final report to the President.

Registration Committee:

1. Executive Secretary will train all Board Members to serve on this committee.

2. All Board Members will work shift during the conference.

3. Assist Ex. Secretary with member conference registration.

4. This job requires infinite patience and a sense of humor.

5. Enjoy!!! This is a great time to interact with colleagues and for Board Members to be visible.

6. Submit final report to the President.

Session Host Committee:

1. Recruit volunteers from the city in which the conference will be held in December/January.

2. Schedule session hosts to work the conference.

3. Mail session host schedule to session hosts and Newsletter Editor.

4. Prepare packet to be in session host registration packet: Responsibilities; Thank-you note; Postcard with information on the presenter.

5. Submit all expenses & receipts to Ex. Secretary.

6. Submit final report to the President.

Student Monitors Committee:

1. Select student monitors from the city in which the conference will be held.

2. Send letters to students with a list of responsibilities.

3. Create tags/buttons/or ribbons to identify student monitors.

4. Train all student volunteers.

5. Prepare student volunteer schedule.

6. Solicit free lunch and other incentives for students.

7. Set student dress code.

8. Copy hotel map for students.

9. Send thank-you notes.

8. Prepare student monitor certificates and hand out to volunteers. [DELETE].

9. Create tags/buttons/or ribbons to identify student monitors. [DE
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10. Submit all expenses & receipts to Ex. Secretary.

11. Submit final report to the President.

VIP Committee (Executive Board):

1. Contact speaker/workshop presenter.

2. Introduce speaker(s)/workshop presenter at the conference.

3. Make arrangements for speaker/presenter transportation if necessary.

4. Assist speaker/workshop presenter throughout the conference, provide for the before, during, and after comfort of our guests.

5. Purchase gift (approx. $12) for speaker/workshop presenter.

6. Send thank you letter to speaker/presenter.

7. Send letter to supervisor if appropriate.

8. Invite workshop presenter/speaker to lunch (include President) if conference does not have official luncheon.

9. In January after Award Winners have been selected, write a letter to supervisor, send a press release to the local paper, and copies to the winners.

10. Enjoy!! You are the official ambassador of CCFLT.

11. Submit all expenses & receipts to Ex. Secretary

12. Submit final report to the President.

CCFLT

P.O. Box 2384

Boulder, CO 80306-2384