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Committee Descriptions
Standing
Committees:
* Articulation
Committee: Facilitates and maintains articulation for K-Post-secondary levels.
* CCFLT
Leadership Committee: Identifies potential leaders in Foreign Language education
in Colorado.
* Elementary
Connections Committee: Promotes early language learning activities through
reports on FLES programs and methodology.
* Evaluations
Committee: Prepares, administers, and compiles evaluation results at
conferences.
* Foreign
Language Awareness and Advocacy Committee: Monitors and reports to the Board on
legislative activities at state, regional and national levels.
* Advocates for
K-Post-secondary foreign language instruction. Represents CCFLT at JNCL-NCLS
meetings.
* Grants and
Awards Committee: Facilitates the grant process by promoting grants, reading applications, judging essay and
video contest winners and various grants and awards winners, and making
recommendations to the Board.
* Linguafest
Committee: Organizes and facilitates the annual immersion weekend for teachers.
Chooses program, date, location and workshop presenters for all three languages.
* 100%
Membership Committee: Promotes membership in our outstanding organization!
Activities include advertising CCFLT benefits, maintaining and displaying
MEMBERSHIP MAP and 100% MEMBERSHIP program.
* Newsletter:
The Editor works with the entire Board in publishing a quarterly newsletter.
* Nominations
Committee: Seeks candidates for Board membership from among members. Organizes
and facilitates voting process.
Outreach
Committee: Conducts a needs assessment, surveys and workshops in Colorado. Sets
up preliminary meetings to discuss topics, dates, costs, meeting places, and
subsequently matches speakers with requested needs.
* PEALS: The
Editor works with the entire Board in publishing a biannual journal.
* Public
Relations and Promotions Committee: Puts CCFLT in the spotlight through
promotional contests and Medias links with outside organizations at the local,
regional and national level.
* VIP Committee:
An ambassador for CCFLT, the VIP Chair serves as a link between CCFLT and guest
speakers, important contacts and professional organizations.
* Website
Committee: Maintains and updates the CCFLT Website for CCFLT members and the
public at large.
Conference
Committees:
* Audio Visuals
Committee: Provides all technological equipment and assistance.
* Conference
Program Committee: Handles all aspects of the general program.
* Entertainment
Committee: Handles all aspects of the entertainment for the Spring Conference.
* Exhibits
Committee: Organizes the exhibition space and recruits exhibitors.
* Hospitality
Committee: Provides materials and volunteers from the conference host city in
order to make CCFLT members feel at home during conferences.
* Registration
Committee: Handles all aspects of the registration process for members.
* Session Hosts
Committee: Recruits and schedules session hosts to work the Conference.
Facilitates evaluation process of workshops and small group sessions.
* Site Selection
Committee: Selects the site for the Spring Conference site.
* Student
Monitors: Recruits and schedules students to work the Spring Conference.
STANDING
COMMITTEE RESPONSIBILITIES
Articulation Committee:
1. Facilitate
and maintain articulation for K-Post-secondary levels.
2. Prepare
surveys at all levels for input, concerns, and ideas.
3. Arrange and
facilitate session at Spring Conference.
4. Write or
obtain articles for Newsletter/PEALS regarding articulation.
5. Submit final
report to the President.
Evaluations Committee:
1. Prepare
evaluation forms for conferences. Maintain previous forms and notebook results.
Suggest possible form changes to board prior to conferences for corrections,
additions, etc.
2. Make
arrangements for form disbursement/completion at conferences. Supply a
"dmpbox'1at conferences for conference evaluation form. Prepare packets for
session hosts regarding individual session evaluations.
3. Compile
results.
4. Report
conference evaluation results at the Board meeting following the conference.
5. Determine
"Best of Colorado" from evaluation results and submit to the Board meeting
following the conference.
6. Submit final
report to the President.
Foreign Language Awaremenss & Advocacy Committee:
1. Keep informed
of political issues that affect language education at the local, state and
national levels.
2. Identify
specific issues that CCFLT should address. Identify how language education is
affected by specific policy discussions and decisions.
3. Identify
specific points in the decision-making process where advocacy efforts will have
the greatest impact, and identify persons in those positions.
4. Report to the
Board and continue to represent the Board as necessary.
5. Inform other
teachers via the CCFLT Board, the newsletter and PEALS.
6. Be available
to speak to parents, educators, administrators, lawmakers, and the business and
professional community promoting foreign language.
7. Train other
CCFLT members in advocacy methods.
8. Send a
representative on a rotating basis to JNCL-NCLIS.
9. Submit final
report to the President.
Grants Committee:
1. Promote
grants.
2. Solicit grant
applicants.
3. Select
colleagues to help read, grade and make recommendations to the Board.
4. Conduct Board
discussion and vote for grant winners.
5. Write an
article for the Newsletter announcing the winners.
6. Send
thank-you notes to all who applied but did not receive the grant.
7. Send note of
congratulations to grant winners.
8. Engrave
winners names on CCFLT GRANT PLAQUES to be on display at all conferences.
9. Submit final
report to the President.
Awards Committee:
1. Promote and
solicit nominations of awards (state, regional, and national levels).
2. Receive nomination packets from Ex.
Secretary.
3. Committee reads and selects recipients.
4. Select
colleagues to help.
5. Write article
for Newsletter on Award Winners.
6. Submit final
report to the President.
100% Membership Committee
1. Solicit new
CCFLT members.
2. Work with Ex.
Secretary to send information to new members.
3. Set a goal
for the year (example: concentrate on particular area of state, particular level
etc.) with your committee.
4. Send
membership brochures to school districts and universities.
5. Maintain and
display MEMBERSHIP MAP at all conferences.
6. Maintain and
display 100% MEMBERSHIP PLAQUE at all conferences.
7. Write
articles for the Newsletter soliciting membership for the 100% CLUB. PROMOTE
100% MEMBERSHIP CLUB.
8. Frame 100%
MEMBERSHIP CERTIFICATE for winners and present to school district representative
at the Spring Conference Awards Luncheon.
9. Send
invitations to district winners to be present to accept certificate. Contact Ex.
Secretary with numbers for luncheon.
10. Submit final
report to the President.
Linguafest Committee:
1. Decide on
Linguafest date with the Board at a Spring Meeting.
2. Decide on
location (by end of May at latest) & try to include site visit.
3. Sign contract
and send copy to Betsy. If deposit is requested make arrangements with Ex.
Secretary.
4. Arrange for
workshop presenters for all three languages (Spanish, French, and German).
5. Write article
to be published in next Newsletter (prior to Linguafest).
6. Compile
Linguafest Flyer and Registration form and mail to all members at least two
months prior to date of conference. Keep all receipts.
7 As responses
come in - arrange roommates according to languages. Keep in mind gender and
couples.
8. Send
follow-up letter to all attendees telling them about check-in procedures and the
schedule. Keep all receipts.
9. Double check
with presenters as to time needed for their presentation.
10. Write
Linguafest Conference Schedule and make copies for all registrants.
11. Plan for
coffee at registration. Plan for other snacks and meals, either as part of the
registration fee or extra cost to the participants. Purchase these and keep all
receipts.
12. Prepare
Evaluation Forms in order to give these at the end of the conference.
13. Arrange CDE
Credit with your district.
14. Arrive well
in advance of Linguafest. (Night before is greatly suggested)
15. Oversee all
activities. Keep in mind that this is all done in your specific target language.
16. Arrange for
Honoraria checks from the Ex. Secretary.
17. Send Thank
You notes to presenters.
18. Submit final
report to the President.
Nomination Committee:
1. In
August/September ask for nominations from the Board and/or solicit possible
nominees.
2. In
September/October call CCFLT members to run on the Board.
3. In October
present slate to the Board.
4. In November
obtain resumes from all candidates for Newsletter and send to the editor.
5. In
December/January prepare ballots, send reminder letter to candidates.
6. Prepare and
display Candidate "PHOTO BOARD" at the Spring Conference.
7. Count ballots
and report results at the Board meeting following the Spring Conference.
8. Write article
announcing winners for the Newsletter after results have been announced at the
Board meeting.
9. Send letter
to all winners.
10. Submit final
report to the President.
PR/Publicity Committee:
1. Arrange for
news (paper & TV) coverage of CCFLT Conferences, and of other events to promote
CCFLT.
2. Do
promotional contests (buttons, posters, T-shirts, Spring Conference Program
cover page, etc.). Send thank-you letters to winners and press release for their
school news-paper.
3. Do press
releases about our activities for CSC, SWCOLT, & ACTFL publications.
4. Supervise the
production of our CCFLT Membership Brochure.
5. Submit final
report to the President.
CONFERENCE
COMMITTEE RESPONSIBILITIES
Audio Visuals Committee:
1. Determine AV
needs.
2. Coordinate
all AV needs.
3. Know how to
operate all equipment requested.
4. Recruit
volunteers.
5. Set work
schedule for committee.
6. Research
various sources of equipment (if we contract out for this equipment, please get
prior approval from the Board).
7. Check on
insurance requirements if school districts provide the equipment.
8. Arrange for
transportation of equipment.
9. Label all
borrowed equipment for identification as to owner.
10. Arrange AV
room/center at the convention site with the President. The room must be locked
and/or covered by committee members at all times.
11. Arrange for
extra equipment: extra bulbs, etc.
12. Create a
master schedule of AV equipment with the President. Keep a copy in the AV
center.
13. Be available
the entire conference to oversee equipment. It is a very demanding task. Before
each session/workshop check: equipment, cords, and move equipment as needed to
each room.
14. Make exhibit
hall map.
15. Purchase or
solicit welcome gifts, print: "Raffle Contributor", "Sponsor", and thank-you
signs, as well as signs with names of company.
16. Set-up day:
be there early to help, make sure tables are where they should be, place the
goodies, thank-you note and exhibitor company name, and nametags on the table,
as well as conference program and other information.
17. Cruise the
exhibit hall. Be available at all times.
18. Collect
Raffle items.
19. Oversee the
tear-down.
20. Personally
invite exhibitors to return.
21. Submit all
expenses & receipts to Ex. Secretary.
22. Submit final
report to the President.
Hospitality Committee:
1. Recruit
volunteers from the city in which the conference will be held.
2. Contact local
restaurants and make arrangements for Ethnic Dinners.
3. Set-up and
decorate Hospitality table at conference.
4. Solicit area
map.
5. Arrange for
message board, job bulletin board, & electronic message board.
6. Have supply
kit available at table.
7. Staff table
if necessary.
8. Dismantle
table.
9. Make
restaurant guide of area.
10. Submit all
expenses and receipts to Ex. Secretary.
11. Submit final
report to the President.
Registration Committee:
1. Executive
Secretary will train all Board Members to serve on this committee.
2. All Board
Members will work shift during the conference.
3. Assist Ex.
Secretary with member conference registration.
4. This job
requires infinite patience and a sense of humor.
5. Enjoy!!! This
is a great time to interact with colleagues and for Board Members to be visible.
6. Submit final
report to the President.
Session Host Committee:
1. Recruit
volunteers from the city in which the conference will be held in
December/January.
2. Schedule
session hosts to work the conference.
3. Mail session
host schedule to session hosts and Newsletter Editor.
4. Prepare
packet to be in session host registration packet: Responsibilities; Thank-you
note; Postcard with information on the presenter.
5. Submit all
expenses & receipts to Ex. Secretary.
6. Submit final
report to the President.
Student Monitors Committee:
1. Select
student monitors from the city in which the conference will be held.
2. Send letters to
students with a list of responsibilities.
3. Create
tags/buttons/or ribbons to identify student monitors.
4. Train all student volunteers.
5. Prepare student volunteer schedule.
6. Solicit free lunch and other incentives for students.
7. Set student dress code.
8. Copy hotel map for students.
9. Send thank-you notes.
8. Prepare student
monitor certificates and hand out to volunteers. [DELETE].
9. Create
tags/buttons/or ribbons to identify student monitors. [DE
LETE]
10. Submit all
expenses & receipts to Ex. Secretary.
11. Submit final
report to the President.
VIP Committee
(Executive Board):
1. Contact
speaker/workshop presenter.
2. Introduce
speaker(s)/workshop presenter at the conference.
3. Make
arrangements for speaker/presenter transportation if necessary.
4. Assist
speaker/workshop presenter throughout the conference, provide for the before,
during, and after comfort of our guests.
5. Purchase gift
(approx. $12) for speaker/workshop presenter.
6. Send thank
you letter to speaker/presenter.
7. Send letter
to supervisor if appropriate.
8. Invite
workshop presenter/speaker to lunch (include President) if conference does not
have official luncheon.
9. In January
after Award Winners have been selected, write a letter to supervisor, send a
press release to the local paper, and copies to the winners.
10. Enjoy!! You
are the official ambassador of CCFLT.
11. Submit all
expenses & receipts to Ex. Secretary
12. Submit final
report to the President.
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