Standing
Committees:
Communications
and Public Relations Committee: Public relations and promotions. This committee puts CCFLT in the spotlight through promotional contests and media links with outside organizations at the local, regional and national level.
Evaluations
Committee (Fall & Spring Conferences): Prepares, administers, and compiles
evaluation results at conferences.
Grants
and Awards Committee: Facilitates the grant
process by promoting grants, reading applications,
judging essay and video contest winners and various
grants and awards winners, and making recommendations
to the Board. Develops rubrics for judging and publishes winners in the newsletter.
Nominations
Committee: Seeks candidates for Board membership
from among members. Organizes and facilitates voting
process, counts votes and announces those elected. It is responsible for publishing elected names and biographies in the newsletter.
Outreach and Advocacy Committee: Conducts a needs assessment, surveys
and workshops in Colorado. Sets up preliminary meetings
to discuss topics, dates, costs, meeting places,
and subsequently matches speakers with requested
needs. Puts CCFLT
in the spotlight through promotional contests and
Medias links with outside organizations at the local,
regional and national level.
Technology
Committee: Maintains and updates the CCFLT Website and other professional and social networks
for CCFLT members and the public at large. Promotes technology in the classroom and serves as a link for teachers to connect through technology.
Conference Committees:
Colorado TOY
Committee: Develops rubric to judge applicants for the Colorado Teacher of the Year. Establishes a committee of non-partisan members to read and judge applications. Makes recommendations to the Board for who should be the Colorado TOY.
Entertainment
Committee: Handles all aspects of the entertainment
for the Spring Conference. Contacts local schools and organizations to provide entertainment.
Evaluations
Committee (Fall & Spring Conferences): Prepares, administers, and compiles
evaluation results at conferences. Tallies results and presents to the Board.
Exhibits
Committee: Organizes the exhibition space and
recruits exhibitors.
Hospitality
/ Signage / Audio Visual Committee: Provides materials and volunteers
from the conference host city in order to make CCFLT
members feel at home during conferences. Provides signs for sessions. Decorates luncheon tables for both Thursday and Friday luncheons. Provides signs in the registration area as needed. Provides and oversees all technological
equipment and assistance.
Registration Committee: Handles all aspects of the registration process for conferences both online and onsite.
Session Proposal Committee: Collects, reviews, and selects proposals for Spring Conference and sends out acceptance or rejection letters. Provides grid for Friday and Saturday sessions. the sessions for Friday and Saturday.
Student
Monitors: Recruits and schedules student monitors/helpers to
work the Spring Conference.
STANDING COMMITTEE RESPONSIBILITIES
Communications Committee:
1.
Work with outreach for press releases.
2. Do promotional contests (buttons, posters, T-shirtrs, etc.) Send thank you letters to winners and press release for their school newspaper.
3. Do press releases about our activities for CSC, SWCOLT, and ACTFL.
4. Develop membership brochure.
5. Submit final report to President.
Evaluations Committee:
1.
Prepare evaluation forms for conferences. Maintain
previous forms and notebook results. Suggest possible
form changes to board prior to conferences for corrections,
additions, etc.
2.
Make arrangements for form disbursement/completion
at conferences. Supply a "dmpbox'1at conferences
for conference evaluation form. Prepare packets
for session hosts regarding individual session evaluations.
3.
Compile results.
4.
Report conference evaluation results at the Board
meeting following the conference.
5.
Determine "Best of Colorado" from evaluation
results and submit to the Board meeting following
the conference.
6.
Submit final report to the President.
Grants and Awards Committee:
1.
Promote and solicit nominations of grants and awards (state,
regional, and national levels).
2.
Select colleagues to help read, score and makes recipient recommendations
to the Board.
3. Conduct Board discussion and vote for grant and award winners..
4.
Write an article for the Newsletter announcing the
winners.
5.
Send thank-you notes to all who applied but did
not receive the grant.
6.
Send letter of congratulations to grant and award winners.
7.
Engrave winners names on CCFLT GRANT PLAQUES to
be on display at all conferences.
8.
Submit final report to the President.
Nomination Committee:
1.
In August/September ask for nominations from the
Board and/or solicit possible nominees.
2.
In September/October present slate to the Board.
3.
In November obtain resumes from all candidates for
Newsletter and send to the editor.
4.
In December/January prepare ballots, send reminder
letter to candidates.
5.
Prepare and display "CANDIDATE PHOTO BOARD"
at the Spring Conference.
6.
Count ballots and report results at the Board meeting
following the Spring Conference.
7.
Write article announcing winners for the Newsletter
after results have been announced at the Board meeting.
8.
Send letter to all winners.
9.
Submit final report to the President.
Outreach/ Advocacy / PR Committee:
1.
Keep informed of political issues that affect language education at the local, state and national levels.
2. Identify specific issues that CCFLT should address.
3. Identify specific points in the decision-making process where advocacy efforts will have the greatest impact and identify persons in those positions.
4. Inform other teachers about the CCFLT Board and the newsletter
5. Be available to speak on behalf of foreign language.
6. Send a representative to JNCL-NCLIS
7. Arrange for news (paper & TV) coverage of CCFLT
Conferences, and of other events to promote
8. Do press releases about our activities and publication and the Colorado TOY winner. CCFLT.
9.
Submit final report to the President.
Technology Committee:
1. Arrange training and sharing with the Board when necessary.
2. Build infrastructure.
3. Provide ongoing support.
4. Solicit funds when necessary.
5. Stay informed of effective uses of technolgy: attend workshops, conferences, seminars.
6. Evaluate proposals and present to the Board.
7. Submit final report to President.
CONFERENCE COMMITTEE RESPONSIBILITIES
Colorado TOY Committee:
1.
Publish application in newsletter in August, October and January.
2. Receive applications for Colorado TOY in May.
3. Establish committee to read and evaluate applications in June.
4. Announce winner by June 21.
5. Send letter to all applicants thanking them.
6. Send letter to winner.
7. Submit final report to President.
Entertainment Committee:
1.
Maintain notebook with who performed, contact information and dates of performance.
2. Send thank you letters to all groups who performed.
3. Submit final report to President.
Evaluations Committee:
1.
Prepare evaluation forms for both conferences.
2. Maintain previous forms and notebook results. Suggest possible changes to Board prior to conferences for corrections, additions, etc.
3. Make arrangements for disbursement/completion at conferences
4. Supply a box at conferences for conference evaluation form. Tally results to present to the Board (written).
5. Determine Best of Colorado from evaluation results and submit to the Board.
3. Submit final report to President.
Exhibits
Committee:
1.
Put exhibitor registration online.
2. Contact possible exhibitors (past and new contacts).
3. Send confirmation letters to exhibitors.
4. Provide gift bag for exhibitors.
5. Make exhibit hall map.
6.
Set-up day: be there early to help, make sure tables
are where they should be, place the goodies, thank-you
note and exhibitor company name, and nametags on
the table, as well as conference program and other
information.
7.
Cruise the exhibit hall. Be available at all times.
8.
Collect Raffle items.
9.
Oversee the tear-down.
10.
Personally invite exhibitors to return.
11. Send thank you letters to exhibitors.
12.
Submit all expenses & receipts to Ex. Secretary.
13.
Submit final report to the President.
Hospitality / Signage / Audio
Visuals Committee:
1.
Recruit volunteers from the city in which the conference
will be held.
2.
Set-up and decorate Hospitality table at conference.
3.
Solicit area map.
4.
Arrange for message board, job bulletin board, &
electronic message board.
5.
Have supply kit available at table.
6.
Staff table if necessary.
7.
Dismantle tableProvide signs for candidates running for Board; signs for sessions on Friday and Saturday; signs for where things are located; signs for Ethnic Dinner sing-up; and, signs for registration table.
8.
Make restaurant guide of area.
9.
Determine and coordinate all AV needs.
10.
Know how to operate all equipment requested.
11.
Research various sources of equipment (if we contract
out for this equipment, please get prior approval
from the Board).
12.
Check on insurance requirements if school districts
provide the equipment.
13.
Arrange for transportation of equipment.
14.
Label all borrowed equipment for identification
as to owner.
15.
Arrange AV room/center at the convention site with
the President. The room must be locked and/or covered
by committee members at all times.
17.
Arrange for extra equipment: extra bulbs, etc.
18.
Create a master schedule of AV equipment with the
President. Keep a copy in the AV center.
19.
Be available the entire conference to oversee equipment.
It is a very demanding task. Before each session/workshop
check: equipment, cords, and move equipment as needed
to each room.
20.
Submit all expenses and receipts to Ex. Secretary.
21.
Submit final report to the President.
Registration Committee:
1.
Executive Secretary will train all Board Members
to serve on this committee.
2.
All Board Members will work shift during the conference.
3.
Assist Ex. Secretary with member conference registration.
4.
This job requires infinite patience and a sense
of humor.
5.
Submit final report to the President.
Session Proposal Committee:
1.
Receive and read all session proposals and decide on which to accept.
2. Send letter of acceptance to all sessions accepted including information about time and room number of session.
3. Make grid of sessions for Friday and Saturday and submit to President to be published in the program (President will assist with grid).
4. Submit final report to President.
Student Monitors Committee:
1.
Select student monitors from the city in which the
conference will be held.
2.
Send letters to students with a list of responsibilities.
3.
Create tags/buttons/or ribbons to identify student
monitors.
4.
Train all student volunteers.
5.
Prepare student volunteer schedule.
6.
Solicit free lunch and other incentives for students.
7.
Set student dress code.
8.
Copy hotel map for students.
9.
Send thank-you notes.
10.
Prepare student monitor certificates and hand out
to volunteers.
11.
Submit final report to the President.
VIP Committee (Executive
Board):
1.
Contact speaker/workshop presenter.
2.
Introduce speaker(s)/workshop presenter at the conference.
3.
Make arrangements for speaker/presenter transportation
if necessary.
4.
Assist speaker/workshop presenter throughout the
conference, provide for the before, during, and
after comfort of our guests.
5.
Purchase gift (approx. $12) for speaker/workshop
presenter.
6.
Send thank you letter to speaker/presenter.
7.
Send letter to supervisor if appropriate.
8.
Invite workshop presenter/speaker to Luncheon on Thursday.
9.
In January after Award Winners have been selected,
write a letter to supervisor, send a press release
to the local paper, and copies to the winners.
10.
Invite past presidents to a function during the conference (i.e. dinner, cocktail party).
11. Enjoy!! You are the official ambassador of CCFLT.
12.
Submit all expenses & receipts to Ex. Secretary
13.
Submit final report to the President.
